• Denver, CO, USA
  • Salary
  • Full Time

The Education department at ElderCounsel is looking for an Education Events Coordinator to join our growing team. The Education department plays a crucial role in our business by hosting relevant webinars and in-person events to both members and prospects. This position will support the department's efforts to grow our membership and expand our offerings.


About ElderCounsel

ElderCounsel is a national membership organization comprised of elder law, veteran's benefits and special needs planning attorneys. ElderCounsel provides a state-of-the-art document drafting system, ElderDocx, as well as education and support to its members. We strive to maintain the highest level of professionalism not only in the products and services we offer, but also with each member of our team.


We are a 10-year old company that promotes a cooperative team atmosphere, values teamwork and open communication between our corporate leadership and all our staff. We work in a virtual environment using technology to help us connect and learn from each other. Our employees are passionate, experienced, and dedicated to our members and our team works together to ensure our members experience the best service available.


What we're looking for:

Can you juggle multiple projects at the same time? Do you enjoy talking to people? Do you like being the person that everyone comes to for help or answers? If so- you might be exactly what we're looking for!


We're seeking an Education Events Coordinator to help keep our education department organized, while providing new and relevant education to our prospects and members. Our Education Events Coordinator is often on the front lines with our speakers and attendees, answering questions, making sure everyone has what they need, and acting as a host for both virtual and in-person events.


What you'll be doing:

  • Building and maintaining the ElderCounsel Education Calendar
  • Securing presenters and materials for webinars and lives events. This includes: setting and enforcing material deadlines, sending speaker agreements, preparing check requests, collecting expenses, scheduling and conducting test webinars, and shipping necessary equipment to webinar presenters.
  • Processing all event registrations and email materials to attendees
  • Building webinar campaigns in SalesForce and in GoToWebinar including: follow-up emails, post-event emails, surveys, and adding panelists/organizers
  • Keeping registration reports updated and accurate
  • Working with marketing to proof materials and/or PowerPoints; including grammar, spelling, formatting, etc.
  • Building education camp roadmap and facilitating pre and post camp calls
  • Acting as host for all live and webinar events, including: greeting attendees, answering questions, introducing speakers, etc.
  • Being present to run all aspects of webinars and live events including: recording, introduction of presenters, managing attendee questions, troubleshooting equipment or sound issues, and uploading completed recordings into company's online storage account.
  • Assisting the Marketing Events Coordinator during live events on tasks including: assisting in catering orders, set up, and break down of live event space
  • Enrolling attendees in appropriate listservs post event
  • Ensuring webinar transcription is complete and available on website; edit recordings using various technology
  • Continuously updating processes for all tasks related to webinars and online event planning
  • Managing the CLE process which includes: identifying states, completing applications, verifying approval, creating and distributing CLE packets, and updating reports
  • Assisting the CEO as needed
  • Assisting with build-out and branding of live event space
  • Managing live event space including: scheduling maintenance and cleaning, ensuring deliveries, working with A/V and technology experts to ensure webcasting capabilities, ordering materials, and other tasks as needed
  • Fielding general questions to education email and voicemail
  • Using project management software (WorkZone) to track progress of webinars and other items as needed
  • Documenting all member/non-member communication in Salesforce
  • Participating in weekly conference calls as needed
  • Traveling to live events as needed (30% of the time)
  • Other tasks or projects as requested


What skills will you need?

First and foremost, you will need to be organized. We have big goals to conquer in 2019, and we're looking for someone who can work with a team to help achieve them. You will also need to be able to multi-task. You'll often be asked to work on several upcoming events at once, and you'll need to prioritize so as not to miss important deadlines.


You'll be working from your home office so you'll need to be able to structure and prioritize your time effectively and demonstrate an ability to produce results without direct supervision. That said, you will be connected to the rest of the team via software so we're only a click away.


Essential Skills and Experience:

  • Minimum of 2 years of college with Associate's degree or working toward advanced degree; equivalent on-the-job training also considered
  • Software Experience Preferred: MS Office Suite, GoToMeeting, WorkZone or similar project coordination software platform
  • Team oriented, flexible, detailed, and quick to learn
  • Strong organizational skills with the ability to coordinate multiple tasks and deadlines simultaneously
  • Strong communication and interpersonal skills
  • Fluidity to adapt to ever changing environment


Other info:

  • Ability to maintain a quiet and appropriate work environment, free of distractions during the workday
  • Must be able to work closely with the team in a virtual environment, utilizing technologies to communicate and make yourself accessible.
  • Be flexible to assist with other duties and tasks as needed.
  • Occasional travel required for company events.


Work Schedule

This job will require you to work from your home office in Denver, Colorado, weekdays from 8 am to 5 pm.


Are you ready to join our team? Here's how to apply.

The application process is simple please answer a few simple questions and submit your cover letter and resume. Qualified applicants will be contacted for an initial phone interview to better understand your work history and what you're looking for in your next role. Second interviews will be conducted via video conference. Third interviews will be conducted in person and a DiSC Behavioral Assessment will be administered to final candidates.

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